Auto-Numbering Check Set-up in SAP Business One

Today I will let you know about "Auto-Numbering Check Set-up" in SAP Business One.

When you are using the payment means as Check for Outgoing Payment then you need a stock of checks to print a check from printer and maintain the Check Number as well.

Here I will show you how we set-up for check printing process. First we need to set-up the Next Number of your check in House Bank Account. I entered the check number is 320003 of HDFC bank for demo purpose.

Path: Administration→Setup→Banking→House Bank Account

Add outgoing payment and after adding outgoing payment, you can see in below screenshort the check no. is not updated yet. It will be updated once we printed the check no. after confirmation. Now we go head to print the check process.

Path: Baking→Outgoing Payments→Outgoing Payments

Note: If you are not managing auto-numbering for check then you can tick on Manual Check to enter manual check number there.

After adding the Outgoing Payment, open the Check for Payment document and see details of check releated are derived from Outgoing Payment document. Here also you can see the check number is  blank and unchecked the Print on Blank Paper (details in below).

Path: Banking→Outgoing Payment→Check for Payment

Now we print the check in printer by using Document Printing. Give the range of Posting Date and Due Date in which date you did add outgoing payment and Print Check should be To be Printed

Path: Banking→Document Printing

After selecting criteria, click on OK button. The Print Check for Payment window will appear. There is finally an auto check number is seen 😄. Put the check in printer and click on Print button to print the check.

After clicking on Print button, the system message appeared- it makes sure whether Printer has the Bank's check of mentioned number is same for e.g 320003 as shown in below screenshot.

Once printed the check, now you need to confirm the check of this number if it is printed properly. You may select Print Status as per scenario. 

Note: The Check Number confirmation window appears when the option Blank Paper is unticked or unselected in House Bank Account, Print Prefrences and Check for payment as shown in below screenshort. If Blank Paper is selected/ticked then system doesn't ask for Confirmation.

For Print preference Path: Administration→System Initialisation→Print Preferences→Per document

After confirming the printed check, you can see the Check Number is reflected in Outgoing Payment and Check for Payment.

Also you can see the next number of Check is 320004 in House Bank Account which is come automatically.

Thankyou for reading my blog. Hope you like it.